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(Updated August 30, 2021)

The process of tuition collection is an essential component of the business operations of the Saint Dominic Academy. All efforts at tuition collection must be consonant with the mission of the Academy and undertaken in a pastoral manner.

Tuition Collection with FACTS Management

Saint Dominic Academy contracts with FACTS Management to administer all billing and tuition collection. Cash receipts for tuition payments will be received by FACTS. Each student needs to be enrolled online.  The enrollment fee is $160 per student until March 9th of each year.  The fee is $320 per student after March 9.  The business office will then establish a FACTS account for new families and re-activate accounts of current families. All new families must activate their FACTS account by April 30th.

FACTS will receive all tuition payments and begin pulling funds from checking/saving accounts by June 5th or 20th, depending on the chosen pull date. The business office collaborates with FACTS to monitor tuition payment according to the schedule chosen. The business office will be the primary liaison with FACTS. The business office will reconcile FACTS disbursements on a biweekly basis.

Delinquent Tuition Accounts

The Director of Enrollment and the Principal(s) will meet on a monthly basis to monitor delinquent accounts and develop strategies to collect outstanding balances. The frequency of meetings will increase biweekly during the months of February, March, April, and May. In the event an account has not been activated by April 30th for the upcoming school year, reminders are sent to the responsible parent/guardian.

Saint Dominic Academy understands that unforeseen circumstances may occur resulting in late tuition payments and requests that timely notice is made to the school so that a mutually beneficial solution can be determined.

Saint Dominic Academy seeks to identify tuition collection issues early, communicate with families via phone, email, and letters and work with families in a fair and equitable manner to collect tuition.

Saint Dominic Academy has established the following sanctions for delinquent tuition accounts:

Prior to the beginning of classes:

• Late as of August 5th: student is not permitted to attend classes.

After the beginning of the school year:

• 30 days late: a phone call and letter from the business office.

• 45 days late: letter sent to the family regarding delinquency

• 60 days late: student is not permitted to participate in extra-curricular activities and interscholastic athletics and will not be permitted to sit for first semester exams.

Additionally, after the beginning of the second semester:

• 90 days late: students not permitted to attend classes.

• After April 30: student not permitted to sit for final exams

Withdrawal Policy

Students must follow procedures set by the Guidance & Business offices regarding the withdrawal from a class or the school. Academic records will be sent when procedures and obligations have been met. Any parent who enrolls their student at Saint Dominic Academy agrees to be responsible for 50% of their net tuition (after financial aid and scholarships) until the first day of school, 80% from November 1, and 100% on December 1 to the end of the school year.

Exceptions to the above withdrawal policy are made at the sole discretion of the Principal.

How to Apply for Financial Aid

Current Families: To begin the process, log into your FACTS account and click on the Financial tab in the gray box. Then proceed to the Apply for Grant and Aid tab to the right of the screen.  The Aid tab will be available when enrollment is open for each year.

New Families: Create an account at FACTS Management.  Enter zip code 04210 and in the Search for my institution box.  Select Saint Dominic Academy.  Create New Family Portal Account

All supporting financial documentation should be received by FACTS no later than Monday, March 1st.  FACTS will verify the supporting documents, and the Financial Aid Committee will evaluate all applicant files.

The Financial Aid Committee will send out financial aid decisions in March.   If you decide not to enroll for the school year, families will be billed $30.00.

Families applying after March 1st are likely to receive limited financial aid.

The following supporting documents are required to complete the application process:

  • All adult members of a student’s household need to provide their earnings.
  • Copy of the most recent IRS Federal Form 1040, 1040A or 1040-EZ U.S. Individual Income Tax return.  If the applicant and spouse/partner file separately, FACTS requires BOTH tax returns for the same tax year.  State Tax Returns are not needed.
  • Copies of current year W-2 Wage (unless self-employed) for both the applicant and spouse/partner.
  • Copies of all supporting tax documents if you have business income/loss form any of the following:
  • Business-send Schedule C or C-EZ and Form 4562 Depreciation and Amortization
  • Farm- send Schedule F and Form 4562 Depreciation and Amortization
  • Rental Property- send Schedule E (page 1)
  • S-Corporation — send Schedule E (page 2), form 11205 (5 pages), Schedule K-1 and Form 8825
  • Partnership — send Schedule E (page 2), form 1065 (5 pages), Schedule K-1 and Form 8825
  • Estates and Trusts- send Schedule E (page2), form 1041 and Schedule K-1
  • Copies of all supporting documentation for household Non-Taxable Income such as Social Security Income, Welfare, Child Support, Food Stamps, Workers’ Compensation, and Temporary Assistance for Needy Families (TANF)
  • If you do not file a tax return, you are required to provide documentation of all income received.

If you have difficulty in uploading documents, feel free to fax the required documents to FACTS at 866-315-9264

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